SWSM understands the importance of protecting the Personal Information you provide to us or we receive on your behalf from third parties. This policy sets out what Personal Information we hold, the appropriate safeguards we put in place to protect your information and the rights available to you in relation to this information.
SAVE WATER SAVE MONEY LIMITED is a limited company incorporated and registered in England with the company number 06106360.
Where a Water Company is identified, SWSM manages the Site on behalf of that Water Company. That Water Company is the Data Controller of your Personal Data and SWSM is the Data Processor in respect of any personal data you may provide to SWSM through the Site or in connection with it.
Where there is no Water Company identified, then SWSM is the Data Controller.
We have notified the Information Commissioner's Office of our processing activities and registered as a data controller (Registration number: Z2258879).
By 'Personal Data' or 'Personal Information' we refer to information collected or held by SWSM, that identifies and relates to you as an individual.
SWSM appoints a data protection officer who coordinates Data Protection management across the entire company and can be contacted by writing to:
The Data Protection Officer
Save Water Save Money
PO Box 777
Or emailing: firstname.lastname@example.org
We collect the following information from visitors to the Site:
We process personal information collected via the Site for the purposes of:
You are not under any obligation to provide us with your Personal Information for marketing purposes.
When we send you marketing emails, we rely on your consent to contact you for marketing purposes. Every email we send to you for marketing purposes will also contain instructions on how to unsubscribe from receiving them. You can withdraw your consent to process Personal Data at any time by emailing email@example.com.
We do not sell personal information collected or use your Personal Information for any other purposes than those stated above.
We will only process your information for as long as we have a relevant legal basis to do so. This is usually in order to provide you with the services you have requested from SWSM via the Site and unless stated, all of the above processing is conducted under the legal basis of performance of a contract.
We will only use your Personal Information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we consider the new purpose to be incompatible with the original purpose of collection, we will conduct a Privacy Impact Assessment or contact you to request your consent for further processing. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at firstname.lastname@example.org
We may use carefully selected sub-processors to help us collect, store or manage your information.
Where you've have agreed to receive marketing information, we may use a third party to provide you with these updates and promotions.
If you have requested an item to be despatched to you from our depots, we will share your details with courier companies solely for the purposes of guaranteeing your requested delivery.
We may also provide information to a statutory body when under a legal obligation to disclose your Personal Data to them.
If SWSM is acquired by a third party, Personal Data held by it about its customers will be one of the transferred assets. We process your Personal Data for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your Personal Data in this way, the relevant seller or buyer of our business may not be able to provide services to you.
We do not transfer any of your information outside of the UK (please see 'Security')
We will only retain your Personal Data for as long as is necessary to perform the purpose for which it was collected. To determine the appropriate retention period for Personal Data, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.
As standard we erase all customer data after 6 years from the point of our last transaction unless required by statute to retain for a longer period.
You have rights in relation to any information we hold about you. If you wish to access your Personal Information you may make a formal subject access request by contacting SWSM.
The information you request must relate to you or another person that you have authority to act on their behalf. SWSM will require a confirmation of your ID prior to providing any information about the data we hold. If you are unable to provide sufficient information to prove your ID, SWSM reserves the right to refuse your request for access to Personal Information.
The rights you have in relation to the Personal Data we hold regarding you are:
You have the right to object to us handling your Personal Information when:
You have the right to require us to rectify any inaccurate Personal Information we hold about you. You also have the right to have incomplete Personal Information we hold about you completed, by providing a supplementary statement to us.
You can restrict our processing of your Personal Information where:
Where you exercise your right to restrict us from using your Personal Information, we will then only process your Personal Information when you agree, except for storage purposes and to handle legal claims.
You have the right to receive the Personal Information we hold about you in a structured, standard machine readable format and to send this to another organisation controlling your Personal Information.
You have the right to require us to erase your Personal Information which we are handling in the following circumstances:
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your Personal Information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time.
Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
Please send your request to SWSM (please email: email@example.com). We will respond to your request within one month.
You have the right to issue a complaint directly with the Information Commissioners Office, the data protection supervisory authority for England and Wales (https://ico.org.uk/concerns/).
If you have any questions or complaint regarding how SWSM has handled your Personal Information, please don't hesitate to contact us at firstname.lastname@example.org
Last updated: December 2022